Submissions are made annually and are normally due by 31 March each year, although government arm’s-length bodies and NHS trusts must have completed baseline assessments by the end of the preceding October. Previously reported incidents will still be available in a read-only format for at least 7 years after 25 May 2018 for purposes of legal compliance. The DSP Toolkit is an online tool that enables relevant organisations to measure their performance against the data security and information governance requirements mandated by the Department of Health and Social Care ('DHSC'), notably the 10 data security standards ('the Security Standards') set out by the National Data Guardian in the 2016 Review of Data Security, Consent and Opt-Outs ('the NDG Review'). It is not just about your technology. Under Security Standards 6 and 7, all organisations required to carry out DSP Toolkit self-assessment must ensure that robust breach detection, investigation, and internal reporting procedures are in place to facilitate decision-making about whether or not an organisation need notify the relevant supervisory authority and the affected individuals. Save and organize information most relevant to you, Share your research and collaborate with other DataGuidance users, Get alerts based on your topics of interest, UK - NHS Data Security and Protection Toolkit Standard, The Data Security and Protection ('DSP') Toolkit, Review of Data Security, Consent and Opt-Outs, Your Data: Better Security, Better Choice, Better Care, General Data Protection Regulation (Regulation (EU) 2016/679), Network and Information Systems ('NIS') Regulations 2018, Information Security Management: NHS Code of Practice, Records Management Code of Practice for Health and Social Care 2016, Medicines and Healthcare products Regulatory Agency, Big Picture Guide on Data Security Standard 1 – Personal Confidential Data, Big Picture Guide on Data Security Standard 2 – Staff Responsibilities, Big Picture Guide on Data Security Standard 3 - Training, Big Picture Guide on Data Security Standard 4 – Managing Data Access, Big Picture Guide on Data Security Standard 5 – Process Reviews, Big Picture Guide on Data Security Standard 8 – Unsupported Systems, Big Picture Guide on Data Security Standard 9 - IT Protection, Big Picture Guide on Data Security Standard 10 – Accountable Suppliers, Big Picture Guide on Data Security Standard 6 – Responding to Incidents, Big Picture Guide on Data Security Standard 7 – Continuity Planning, Guide to the Notification of Data Security and Protection Incidents, Data Security and Protection Incident Reporting Tool, UK: Brexit deal includes provisions on free flow of data and potential future adequacy decision. The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards. If you have difficulty installing or accessing a different browser, contact your IT support team. Several assertion statements are identified, relevant to each of the ten Security Standards. It is about any information you hold about any person – staff, residents or visitors. For these organisations, annual DSP Toolkit assessments are required for either or both of two purposes: Organisations carrying out their first assessment should complete this in line with the contract of services they are party to, or as required by the tendering process they are involved in. The IG Toolkit assessed performance against three levels (1, 2 and 3); organisations were required to provide evidence of compliance with (at least) level 2 for all elements of their assessment. a confidential system for reporting data security and protection breaches and near misses is in place and actively used (Assertion 6.1); all user devices are subject to anti-virus protections while email services benefit from spam filtering and protection deployed at the corporate gateway (Assertion 6.2); known vulnerabilities are acted on based on advice from CareCERT, and lessons are learned from previous incidents and near misses (Assertion 6.3); organisations have a defined, planned and communicated response to data security incidents that impact sensitive information or key operational services (Assertion 7.1); there is an effective test of the continuity plan and disaster recovery plan for data security incidents (Assertion 7.2); and. On 19 May 2019, the DSP Toolkit was updated in order to: All organisations that have access to NHS patient data and systems are required to use the DSP Toolkit to provide assurance that they are practising good data security and that personal information is handled correctly. Security Standard 2 aims to ensure the implementation of data security and protection beyond senior-level management and throughout the organisation, through management of staff responsibilities. provide details of the record or register that details each use or sharing of personal information, including: legal basis for processing relied on from Article 6 of the GDPR and the Article 9 exemption necessary to process special categories of personal data; categories of data subject/personal data; whether information is transferred overseas; whether data is retained and disposed of in line with policies, or if not, why not; and. Accessing this e-Learning via ESR means that your completions will transfer with you throughout your NHS career. Such organisations are required to carry out self-assessments of their compliance against the 10 Security Standards, through confirming assertions, and providing supporting evidence, allowing them to assess whether they are handling data appropriately and protecting it against unauthorised access, loss, damage and destruction. In particular, in order to demonstrate compliance with Security Standard 10, an organisation must be able to assert that: The specific evidence items required to evidence these assertions vary between organisation type. In particular, in order to demonstrate compliance with Security Standard 9, an organisation required to carry out DSP Toolkit self-assessment must be able to assert that: For more detailed guidance on managing cybersecurity, you may refer to the Big Picture Guide on Data Security Standard 9 - IT Protection. The DSP Toolkit is reviewed annually. there is senior ownership of data security and protection within the organisation (Assertion 1.1); there are clear data security and protection policies in place and these are understood by staff and available to the public (Assertion 1.2); and. NHS organisations will be offered free cyber security services from NHS Digital’s Data Security Centre through a new agreement with Accenture. data protection, will be delivered using a new Data Security and Protection (DSP) Toolkit, which replaces the long established existing Information Governance (IG) Toolkit. an implication for the confidentiality, integrity or availability of data). In addition, the NIS Regulations seek to ensure that essential services, including healthcare, have adequate data and cyber security measures in place to deal with the increasing volume of cyber threats. Complete the Data Security and Protection Toolkit (DSPT) As a software developer, you might come into contact with patient data, for example when supporting your end users. confirm that there is an approved procedure that sets out the organisation’s approach to Data Protection by Design and by Default, which includes pseudonymisation requirements; confirm that there are technical controls that prevent information from being inappropriately copied or downloaded; conform that there are physical controls that prevent unauthorised access to buildings and locations where personal data are stored or processed; provide the overall findings of the last Data Protection by Design audit (only applicable to Categories 1 and 2); confirm that there is a staff procedure, agreed by the SIRO, on carrying out a Data Protection Impact Assessment ('DPIA') that follows relevant ICO guidance; confirm that DPIAs are carried out before high-risk processing commences; specify whether any unmitigated risks have been identified through the Data Protection Impact Assessment process and notified to the ICO; and. The NHS Data Security and Protection Toolkit is an online self-assessment tool for all organisations that have access to NHS patient data and systems. The notification may be an initial summary with very little detail known at the outset, where a fuller report might follow at a later date. The Data Security and Protection Toolkit is an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards. All organisations that have access to NHS patient data and systems must use this toolkit to provide assurance that they are practising good data security and that personal information is handled correctly. Where a first assessment is being carried out as part of an application for national systems and services, the organisation should complete this as soon as they are able as access will not be granted until an assessment has been published and reviewed by NHS Digital. all software and hardware has been surveyed to understand if it is supported and up to date (Assertion 8.1); unsupported software and hardware is categorised and documented, and data security risks are identified and managed (Assertion 8.2); supported systems are kept up to date with the latest security patches (Assertion 8.3); and. KML Occupational Health has successfully completed the NHS DSP Toolkit and have been advised the we have exceeded the expectations of the assessment. In addition to the NDG Review Security Standards, the DSP Toolkit intends to draw together the information governance and data protection requirements and best practices of applicable legislation, including: DSP Toolkit assessments must be completed and published by all organisations which: This includes social care providers that provide care through the NHS Standard Contract. York Surgery is required to provide assurance that they have good data security processes in place and patient information is … This online self-assessment toolkit is only accessible to NHS organisations registered with the NHS Digital DSPT website. confirm that the results of staff awareness surveys on staff understanding of data security are reviewed to improve data security. action is taken to address problem processes as a result of feedback at meetings or in year (Assertion 5.3). Password. internal Codes of practice for handling information in health and care. The Data Security and Protection Toolkit was introduced in April 2018 and is the successor framework to the IG Toolkit. We have detected that you are using Internet Explorer to visit this website. executive agencies such as the. NHS partner organisations will request that Universities confirm their compliance with the DSPT Toolkit before agreeing to any share data. Security Standard 4 requires organisations to implement careful and proactive management of access controls in order to ensure the security of confidential personal information in their systems. In order to evidence this assertion, the organisation (all categories, unless otherwise specified) must: In addition, organisations are required to ensure the accountability of suppliers under Security Standard 10. You're all set to get top regulatory news updates sent directly to your inbox. The Data Security and Protection (DSP) Toolkit is a free, online self-assessment tool created by the National Health Service (NHS). In particular, in order to demonstrate compliance with Security Standard 2, an organisation required to carry out DSP Toolkit self-assessment must be able to assert that: In order to evidence these assertions, the organisation (all categories) must: For more detailed guidance on how the effective management of confidential data may be achieved, you may refer to the Big Picture Guide on Data Security Standard 1 – Personal Confidential Data. Data security and protection toolkit. In an unique partnership with National and Regional NHS England colleagues, members of the Care Provider Alliance coordinated a pilot of 28 learning events. it maintains a current record of staff and their roles (Assertion 4.1); it assures good management and maintenance of identity and access control for its networks and information systems (Assertion 4.2); all staff understand that their activities on IT systems will be monitored and recorded for security purposes (Assertion 4.3); it closely manages privileged user access to networks and information systems supporting the essential service (Assertion 4.4); and. If you take longer than 72 hours, you must give reasons for the delay. The Data Security and Protection Toolkit (DSPT) is a standard against which all organisations processing NHS patient data, or have access to national informatics services need to adhere to (beyond NHS organisations themselves). By completing an online self-assessment tool, your organisation can benchmark performance against the National Data Guardian’s ten Data Security Standards. Requirements with respect to roles and responsibilities for the management of confidential data are laid down by Security Standards 1 and 2 of the DSP Toolkit. Keeping Data Safe – update on the Data Security and Protection Toolkit. The Data Security and Protection Toolkit team will apply the publication to your sites and confirm. there has been an assessment of data security and protection training needs across the organisation (Assertion 3.1); staff pass the data security and protection mandatory test (Assertion 3.2); staff with specialist roles receive data security and protection training suitable to their role (Assertion 3.3); and. What health and care organisations must do to look after information properly, covering confidentiality, information security management … a privacy notice) is published and made available to the public; describe how individuals have been informed about their rights and how to exercise them; provide details of how access to information requests (e.g. The 8foldGovernance team have extensive experience in supporting the completion of NHS Data Security and Protection Toolkit (DSPT) submissions for all categories of organisation. Data Security and Protection Incident Reporting tool available, Data Security and Protection Toolkit: GDPR information. confirm that there is a policy and staff guidance on data quality; confirm that data quality metrics and reports are used to assess and improve data quality (only applicable to Categories 1 and 2); confirm that a data quality forum monitors the effectiveness of data quality assurance processes (only applicable to Categories 1 and 2); confirm that a records retention schedule been produced; provide details of when personal data disposal contracts were last reviewed/updated; and. acute trusts, ambulance trusts, mental health trusts, clinical commissioning groups) including foundation trusts and NHS community health providers; primary care providers (e.g. The Data Security and Protection Toolkit replaced the previous Information Governance toolkit in April 2018. A new incident reporting tool for data security and protection incidents has been launched within the Data Security and Protection Toolkit. The Toolkit enables organisations to measure their performance against the data security and information governance requirements mandated by the Department of Health and Social Care (DHSC). In particular, in terms of compliance with Assertions 1.1 and 1.2 (see below), the DSP Toolkit identifies the SIRO and Caldicott Guardian as the key individual roles relevant at senior level. Monthly Annually. It may be carried out at an organisational level or in preparation for implementing new internal processes before the start of a training programme or course. Find out more about cookies. Checkout Checkout Checkout Checkout Checkout Checkout. 6) Understand the types of information their organisation PSNC worked closely with NHS Digital to keep the data security protections appropriate but the workload manageable particularly given the ongoing pandemic and relating work. there is a clear understanding of what personal confidential information is held (Assertion 2.1); and. Organisations can choose to publish these results, which acts as an accountability mechanism. The DSP Toolkit requires health and care organisations to undertake preparations for compliance with the EU General Data Protection Regulation, which takes effect on 25th May 2018. The ICO has asked all relevant health and social care organisations to use the Data Security and Protection Incident Reporting Tool ('the DSP Toolkit Reporting Tool'), accessed via the DSP Toolkit, in preference to the reporting mechanism provided by the ICO so that sector intelligence-gathering and local solutions to groups of incidents can be implemented. Data Security and Protection Toolkit Assurance 2019/20 Warrington & Halton Teaching Hospitals NHS Foundation Trust Area Rating Rationale Governance Warrington and Halton Teaching Hospitals NHS Foundation Trust has demonstrated that it has implemented a robust, active framework to progress its information governance agenda. The materials herein are for informational purposes only and do not constitute legal advice. The Data Security and Protection Toolkit is an online self-assessment tool that enables organisations to measure and publish their performance against the National Data Guardian's ten data security standards. This will be publicised by writing to all the organisations covered by the scope of the interim assessments and by communication through the Strategic Information Governance Network, the network of Information Governance leads in large health and care organisations. The Data Security and Protection Toolkit uses cookies to improve your on-site experience. For more detailed guidance on effective staff management, you may refer to the Big Picture Guide on Data Security Standard 2 – Staff Responsibilities. With the help of tools like the National Health Service (NHS) Data Security and Protection (DSP) Toolkit, organizations can assess their performance and compliance with current data security and protection standards. For further specification on the evidence items applicable to each category of organisation, please refer to the Requirements Spreadsheet. Guidance materials are available to support organisations assess whether incidents should be reported (https://www.dsptoolkit.nhs.uk/Help/29). Security Standard 3 requires organisations to conduct LNAs in order to identify overall data security and protection skills and knowledge gaps to help the organisation meet its future needs and developments. The Data Security and Protection Toolkit uses cookies to improve your on-site experience. The SIRO will provide an essential role in ensuring that identified information security risks are followed up and incidents managed and should have ownership of the Information Risk Policy and associated risk management strategy and processes. it is able to name its suppliers, the products and services they deliver and the contract durations (Assertion 10.1); basic due diligence has been undertaken against each supplier that handles personal information in accordance with ICO and NHS Digital guidance (Assertion 10.2); all disputes between the organisation and its suppliers have been recorded and any risks posed to data security have been documented (Assertion 10.3); all instances where organisations cannot comply with the NDG Standards because of supplier-related issues are recorded and discussed (Assertion 10.4); and. All organisations that have access to NHS patient data and systems must use the data security and protection toolkit (DSPT) to measure and report on their performance. For users who signed up with NHSmail or have upgraded their existing account to NHSmail. Category 2 – Arm's length bodies, CCGs and CSUs; Security Standard 1 – Personal Confidential Data; Security Standard 2 – Staff Responsibilities; Security Standard 4 – Managing Data Access; Security Standard 6 – Responding to Incidents; Security Standard 7 – Continuity Planning; Security Standard 8 – Unsupported Systems; Security Standard 10 – Accountable Suppliers. Poor data and cyber security practices can expose social care providers to the risk of giving unauthorised access to personal data and can leave IT systems and devices vulnerable to attack from cyber criminals. 5) Have an understanding of the principles of the General Data Protection Regulation and the responsibilities their organisation has. The work necessary to make improvements or to maintain compliance should be an on-going process and not left till the year end. In order to demonstrate compliance with Security Standard 8, an organisation required to carry out DSP Toolkit self-assessment must be able to assert that: For more detailed guidance on managing the operating systems, software, and internet browsers, you may refer to the Big Picture Guide on Data Security Standard 8 – Unsupported Systems. Get the Latest News. Raise security standards and protect patient data to the latest NHS standards. Cookies. confirm it has identified and catalogued personal and sensitive information that it holds; specify when was the last review of their list of all systems/information assets holding or sharing personal information; confirm that a data protection and security induction is in place for all new entrants to the organisation; confirm that all employment contracts contain data security requirements; and. Other data security topics . It is about any information you hold about any person – … NHS Digital’s Data Security and Protection Toolkit (DSPT) is a free, online self-assessment of your compliance with: CQC Key Lines of Enquiry; Data protection law ; the 10 Data Security Standards. 6.4. Data Security and Protection Toolkit Assurance 2018/19. The Data Security and Protection Toolkit replaces the previous Information Governance toolkit from April 2018. Further requirements in relation to the management of confidential data are addressed in sections 7 (Data Subject Rights), 8 (Accountability and Recordkeeping) and 12 (Privacy by Design) below. Topics: Data Security Health | Pharmaceutical. You should use a modern browser such as Edge, Chrome, Firefox, or Safari. The Data Security and Protection Toolkit is an online self-assessment tool that enables organisations to measure and publish their performance against the National Data Guardian’s ten data security standards. describe what actions have been taken following confidentiality and data protection spot checks during the last year. It allows these organisations to measure their performance against the National Data Guardian’s 10 data security standards. © 2020 OneTrust Technology Limited. The materials herein are for informational purposes only and do not constitute legal advice. The Data Security and Protection Toolkit (DSP Toolkit) ensures that NHS-related bodies are adhering to an agreed security standard. The entry level of the DSPT has been specifically designed for care providers as a stepping stone towards achieving the full toolkit. By conducting a survey, and reviewing findings, your organisation can demonstrate compliance with Data Security and Protection Toolkit requirement 2.2.3 which asks that "staff awareness surveys on staff understanding of data security are reviewed to improve data security". BETA This is a new service Data Security and Protection Toolkit. Among such guidance, the ten big picture guides ('the Big Picture Guides'), which explore the 10 Security Standards in greater depth, should be highlighted. By completing an online self-assessment tool, your organisation can benchmark performance against the National Data Guardian’s ten Data Security Standards. In addition, it highlights that it is important to inform staff of the pitfalls of using their own storage and sharing for business related information and to provide an easily accessible alternative. NHS Digital continues to update its data security toolbox against a backdrop of evolving threats. Article 34 of the GDPR also makes it a legal obligation to communicate the breach to those affected without undue delay when it is likely to result in a high risk to the rights and freedoms of individuals. All organisations that access NHS patient data and systems must demonstrate their compliance with the DHSC (Department of Health and Social Care)’s data security and information governance requirements. The Big Picture Guide on Process Reviews references data transfers as a process that should be subject to the review requirements of Security Standard 5. Assertions are positive statements which organisations must review and (where appropriate) confirm. Overview. This is a test site and is not intended for live use. The Data Security and Protection (DSP) Toolkit replaced the Information Governance (IG) Toolkit in April 2018. Under Security Standard 1, organisations within the scope of the DSP Toolkit must be able to assert that individuals' rights are respected and supported, in particular in relation to Articles 12-22 of the GDPR (Assertion 1.3). Further guidance materials are available via the DSP Toolkit Help page. Our service is designed for organisations with limited or no experience with the DSPT requirements. The DSPT is an online self-assessment tool that enables relevant organisations to measure their performance against the National Data Guardian’s 10 data security standards. Network Components: Physical devices which are required for communication and interaction between devices on a computer network including, but not limited to firewalls, switches and hubs, bridges, routers, and wireless access devices. Organisations can choose to publish these results, which acts as an accountability mechanism. Roles and responsibilities for managing personal confidential data. To that end, organisations can publicise their DSP Toolkit self-assessment to demonstrate their compliance. What is the Data Security and Protection Toolkit? Then, go to your “account” page then follow the instructions to migrate your account to use NHSmail.. Once complete, you should choose 'log in with NHSmail' every time you log in. In particular, in order to demonstrate compliance with Security Standard 4, an organisation required to carry out DSP Toolkit self-assessment must be able to assert that: For more detailed guidance on effective data access management, you may refer to the Big Picture Guide on Data Security Standard 4 – Managing Data Access. Data Security and Protection Toolkit. toolkit to provide assurance that they are practising good data security and that personal information is handled correctly. Sign up for the DataGuidance newsletter × Subscribe. The assertions and evidence items relating to such requirements reflect the fact that having the right people engaged in senior data security and protection roles can make a significant difference to data security and protection by promoting organisational buy-in. NHS Digital Data Security Protection Toolkit The Data Security and Protection Toolkit has replaced the previous Information Governance toolkit from April 2018. describe how transparency information (e.g. The NHS Digital Data Security and Protection Toolkit (DSPT) is a replacement for the Information Governance Toolkit and was introduced in April 2018. Through DSP Toolkit self-assessments, organisations are able to demonstrate that they can be trusted to maintain the confidentiality and security of personal data. Each assertion is underpinned by one or more evidence items. The DSP Toolkit is not contained within a single document, and instead comprises of the following documents: The Requirements Spreadsheet provides a breakdown of the 10 Security Standards, assertion statements, and evidence items that comprise the framework of the DSP Toolkit. We use cookies on our website to store usage information to help provide a … Please note that this Guidance Note aims to provide an overview of the generally applicable assertions that organisations must make in order to comply with the DSP Toolkit as well as corresponding evidence items when necessary. In particular, it recognises that storing and transferring information securely and legally can be a challenge, now that consumer cloud storage and sharing is simple and free. TEST This is a new service Data Security and Protection Toolkit Register Log in. Forgot your password? The NDG Data Security Standards The Data Security and Protection Toolkit was introduced in April 2018 and is the successor framework to the IG Toolkit. Confidential personal information is likely to include (but is not limited to) information about a person's: Confidential personal information would be held in systems such as: Senior Information Risk Owner ('SIRO'): An Executive Director or other senior member of the board, expected to understand how the strategic business goals of the organisation may be impacted by information risks. That Universities confirm their compliance, Fazakerley, Liverpool, L9 7LJ, UK Tel: 0151 525.! Which allows an nhs toolkit data security to compromise Security ( integrity, confidentiality or availability ) free Security! Toolkit uses cookies to improve Data Security and Protection Toolkit team will apply the publication your. A weakness which allows an attacker to compromise Security ( integrity, confidentiality or availability of Security... 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